The Silver Bay City Council tabled a vote on bids received for the second phase of the Black Beach Campground construction Monday, Sept. 16, after bids came back higher than expected.
The second phase of the Black Beach Campground construction project entails the construction of the office and shower building and a picnic shelter. The project was budgeted for a total of $550,000. Of the two bids received for the building alone, the lowest bid was $664,000, around $109,000 over budget.
Joe Rhein, on behalf of city engineering firm Bolton and Menk, presented the council with the bid report and some options the city could take to lower costs.
The picnic shelter construction has been shelved for now. Rhein also found some savings from the first phase that shave down costs by around $30,000, making the difference closer to $80,000.
Rhein said the campground committee explored a few architectural changes to the plans that could reduce costs, like eliminating a staff bathroom and one of the four shower units. These reductions would also change the scope of the building enough that it would likely have to be re-bid.
If the project has to be re-bid or postponed until spring, the building would not be ready for the opening set for May and temporary measures would have to be taken to provide showers and office space.
"It would cause some significant complications," Rhein said. "The committee asked us to find a solution to keep the building on the current schedule, but also on budget. The only way I can see to do that and not have to re-bid is to come up with an acceptable contract by doing some change orders."
Rhein suggested eliminating two eave overhangs on the front and the back of the building: a small one above the front door and one which runs the length of the building in the back.
However, the contractor had not responded to Rhein about the potential savings made by these eliminations as of the council meeting Monday and suggested waiting on council action until he had hard numbers to present.
Councilor Richard DeRosier pointed out that the building is being done mostly with federal grant money.
"Because of that, I’m more inclined to dig deep in our budget and find a way to make this happen since it’s a matter of $80,000," DeRosier said. "Rather than to start cutting awnings off the building and have it start looking more like a shed."
The council voted to table the resolution until the special meeting oMonday, Sept. 23, at 7 p.m.